Document Library
Saudi Aramco GI 216.604-600 OPERATING EXPENSE AND ORGANIZATION CODES - CLEARANCE ACCOUNTS
This document, Saudi Aramco GI 216.604-600, outlines the procedures for utilizing Operating Expense and Organization Codes specifically for Clearance Accounts within Saudi Aramco's accounting framework. It details various clearance account types, including those for Engineering & Construction Overhead, Material Prorate Clearance, Abu Sa'fah Stabilization, Dry Hole & Abandonment Expense, Recovery of P/L Operating Costs, Ras Tanura Utilities, and Alternative Fuel Settlement. The document explains how these accounts are applied for cost allocations, charges not easily attributable to specific departments, and the management of overheads and reallocations in accordance with SAP system processes. It provides specific cost elements and account references for accurate financial reporting and budgetary control. This guide is essential for understanding the intricacies of internal cost distribution and overhead management, particularly for scenarios where standard budgetary responsibility is undefined. Readers will gain clarity on how to correctly classify and allocate operational expenses, ensuring proper accounting treatment for various cost scenarios within Saudi Aramco's complex financial structure, enabling more precise financial analysis and reporting. Ideal for accounting managers, financial analysts, and cost accountants working in the oil and gas industry or similar large-scale organizations.
Aramco Interview Question-Safety Officer-132
This document, Aramco Interview Questions-Safety Officer-132, is a comprehensive set of practice questions designed to prepare individuals for safety officer roles within Saudi Aramco. It delves into critical areas of workplace safety and operational compliance, focusing heavily on vehicle safety, traffic management, and the safe operation of specialized equipment. Key topics covered include speed limits in operational areas, seat belt usage, vehicle maintenance, reporting motor vehicle accidents, safe following distances, mobile phone usage while driving, and off-road driving protocols. The document also addresses requirements for vehicles transporting hazardous materials, securing loads, fatigue management, and the proper use of safety equipment like reverse alarms and reflective markings. This resource is invaluable for aspiring safety professionals aiming to secure a position with Saudi Aramco, providing a clear understanding of the standards and expectations for safety officers and drivers within the organization. By reviewing these questions, candidates will gain insights into the specific safety regulations and best practices prevalent in the oil and gas industry, enhancing their knowledge and confidence for actual interviews. Ideal for safety officers, HSE coordinators, and drivers preparing for Aramco employment.
Saudi Aramco GI 90.001 Saudi Aramco Corporate Crisis & Continuity Management (CC&CM)
This document is Saudi Aramco General Instruction Manual GI 90.001, detailing the Corporate Crisis & Continuity Management (CC&CM) framework. It outlines the essential procedures for Saudi Aramco's timely and effective response to and recovery from any incident or sudden change in circumstances that could significantly impact the company's interests. The instruction covers key areas including emergency levels for response and recovery, defining roles and responsibilities for various management levels, and establishing protocols for drills, exercises, and continuous improvement. It also specifies the scope of application, covering all incident types and circumstances with potential stakeholder impact, and mandates alignment with the Saudi Aramco Corporate Contingency Plan (SACCP). By adhering to this GI, readers will gain a comprehensive understanding of how to maintain, assess, and enhance Saudi Aramco's crisis and continuity management capabilities. This document is crucial for ensuring operational resilience and protecting company assets, reputation, and stakeholders. Ideal for HSE Managers, Crisis Management Team members, Business Continuity Planners, and Emergency Response Coordinators working within the oil and gas sector.
Saudi Aramco GI 850.010 CORPORATE SPONSORSHIP
This document is Saudi Aramco's General Instruction (GI) Number 850.010, outlining the Corporate Sponsorship Approval process. It details the definitions, purpose, conditions, responsibilities, and approval authorities for all Saudi Aramco sponsorships. The manual specifies how financial, in-kind, or logistical support is provided to external organizations in exchange for image promotions, aiming to strengthen the company's position, expand business opportunities, and showcase corporate citizenship. It clearly defines the roles of various departments, including the Corporate Sponsorship Committee (CSC) and the Sponsorship Coordination Group (SCG), in the review, endorsement, and management of sponsorship requests. Readers will learn the criteria for eligible sponsorships, the required documentation, the internal approval hierarchy, and post-event evaluation procedures such as Return on Investment (ROI) assessment. This instruction is crucial for ensuring consistency and adherence to corporate objectives in all sponsorship activities. Ideal for Corporate Affairs Managers, Public Relations Officers, and Finance Officers working in the oil and gas industry or similar large organizations.
Saudi Aramco GI 242.001 WITHHOLDING TAX, RETENTION, PAYMENTS AND REPORTS TO DZIT
This General Instruction Manual (GI 242.001) from Saudi Aramco provides comprehensive guidance on the company's obligations regarding withholding tax, retention of payments, and reporting to the Department of Zakat & Income Tax (DZIT) in Saudi Arabia. It details compliance requirements under the Saudi Arabian Income Tax Law of 2004 and its implementing regulations, covering procedures for remitting withheld taxes and submitting tax returns. The document outlines protocols for reporting contract and payment information to DZIT, as well as the process for obtaining DZIT certificates and managing retained amounts from resident contractors and vendors. It serves as a critical reference for understanding tax treaty implications, departmental responsibilities in tax compliance, and the accounting treatment for withholding tax and retentions. The manual includes detailed information on tax rates, holder obligations, exceptions to certification requirements, and reporting procedures. Ideal for tax accountants, finance managers, procurement specialists, and HSE compliance officers working in or with Saudi Aramco.
OSHA Interview Questions - Permit Required Confined Space 16
This document is a comprehensive set of OSHA interview questions specifically focused on Permit-Required Confined Spaces. It delves into critical aspects of confined space entry, including hazard identification, atmospheric testing procedures, personal protective equipment requirements, the roles and responsibilities of authorized entrants, attendants, and entry supervisors, as well as emergency rescue protocols. The questions cover regulatory compliance, the development and implementation of a permit space program, and the proper use of entry permits. This resource is designed to assess an individual's understanding of OSHA standards related to confined spaces, ensuring they can uphold safety regulations and best practices. It provides valuable insights into what employers look for when evaluating candidates for roles involving confined space operations, helping professionals prepare for interviews and demonstrate their competence in this high-risk area. Ideal for safety officers, HSE coordinators, and site safety managers working in construction, manufacturing, oil and gas, and other industrial environments.
Saudi Aramco GI 155.003 INITIATION OF ONLINE INJURYINCIDENT LOG - SAUDI ARAMCO
This Saudi Aramco General Instruction Manual (GI 155.003) outlines the mandatory procedure for initiating an online injury/incident log, specifically detailing the use of Saudi Aramco Form 3208, Request for Medical Treatment of Injury or Occupational Illness. The document comprehensively covers the scope of what constitutes a reportable injury or occupational illness, including those affecting employees, dependents, and third parties resulting from company operations. It specifies the precise triggers for completing the log, the roles and responsibilities of employees, supervisors, physicians, and administrative departments (such as Area HR Service Center/Workmen's Compensation Office and Loss Prevention Office) in its initiation, processing, and reporting. The procedure emphasizes the utilization of the SAP EH&S System for digital record-keeping and compliance with General Organization for Social Insurance (GOSI) reporting requirements, detailing critical timelines for completion and submission to avoid penalties. Readers will gain a thorough understanding of the end-to-end process for accurately documenting and reporting all workplace injuries and occupational illnesses within Saudi Aramco, ensuring compliance and facilitating effective safety management. Ideal for HSE officers, safety supervisors, HR specialists, and medical personnel working within Saudi Aramco or similar industrial organizations.
Saudi Aramco GI 216.615 AVIATION SERVICES ACTIVITY CHARGES TO USER ACCOUNTS
This Saudi Aramco General Instruction (GI) manual, GI 216.615, details the procedures for charging aviation services to user accounts within the organization. It comprehensively outlines the processes for posting costs associated with the Aviation Department's services, which include passenger flights, cargo transport, medical evacuations, search and rescue, and oil spill response. The document clarifies how usage is forecasted, the various types of aviation activities that are chargeable, and the specific rates and methods applied for cost processing. Readers will gain a clear understanding of the billing structure for services like fixed-wing and rotor-wing fleet usage, passenger flights, and specialized operations, including the criteria for lump sum, fixed seating, PAX hours, and flight hours charges. It also covers aviation support service recoveries and procedures for charging third-party users. This document is essential for ensuring accurate financial allocation and management of aviation resources. Ideal for accounting specialists, aviation managers, and departmental budget holders working within Saudi Aramco.
Saudi Aramco GI 203.003 AGREEMENTS - FUNCTIONAL REVIEW GUIDELINES
This document is Saudi Aramco General Instruction GI 203.003, outlining the Functional Review Guidelines for Agreements. It details the structured process managed by the Accounting Policies & Systems Department (AP&SD) to ensure all agreements involving financial commitments, liabilities, or reputational risks for Saudi Aramco and its subsidiaries undergo a thorough functional review. Key topics covered include the scope of agreements requiring review, the formal review process, adherence to timelines, handling of out-of-scope agreements, and the specific responsibilities of all involved parties. This guideline is crucial for managing financial commitments, safeguarding assets, identifying process improvements, and clarifying contentious points within various contractual arrangements. It provides a systematic approach to agreement evaluation, ensuring compliance with Saudi Aramco policies and procedures. Ideal for contract managers, legal advisors, financial analysts, and procurement specialists working in the oil and gas industry or similar large organizations.
Saudi Aramco GI 287.001 FULL COSTING
This document is a cancelled General Instruction (GI) from Saudi Aramco, specifically GI 287.001 concerning Full Costing. It details the cancellation of the previous full costing process due to significant updates in cost accountability reporting, primarily driven by the implementation of eSight and the SAP Profitability & Cost Management (PCM) system effective January 2016. The instruction explains that the integrated full costing process, formerly handled within SAP Finance and Logistic modules (PRC) by the Accounting Policies & Systems Department, has been decommissioned. Instead, the Business Intelligence Solutions Department (BISD) now processes product unit cost determination within PCM, with the eSight operating statement superseding the traditional cost sheet accountability reporting. This document serves as an official record of this procedural change within Saudi Aramco's financial and accounting operations. Ideal for cost accountants, financial analysts, systems implementers, and SAP module specialists working in the oil and gas industry.
Saudi Aramco GI 299.110 IT ASSETS MANAGEMENT SYSTEM (ITAMS)
This document is a General Instruction Manual for Saudi Aramco's IT Assets Management System (ITAMS), specifically GI 299.110. It details the comprehensive policies and procedures for managing Information Technology (IT) issued devices within the company. The manual covers crucial aspects such as end-user requests for new devices, the assignment of physical IDs, and processes for device relocation, removal, custodianship transfer, and loaning. Furthermore, it outlines procedures for IT Asset Physical Inventory Verification, reporting and writing off lost or stolen devices, and includes corrective action guidelines for negligent use or loss. The scope encompasses a wide range of IT infrastructure, end-user devices, accessories, and software, including PCs, laptops, printers, monitors, servers, network devices, and communications equipment. This guide is essential for ensuring the proper stewardship, accountability, and lifecycle management of all IT assets. Ideal for IT managers, asset administrators, department heads, and IT support staff working in the oil and gas industry or large enterprises.
Saudi Aramco GI 710.017 RECORDING AND CASE MANAGEMENT OF INVESTIGATIONS
This document outlines the official Saudi Aramco General Instruction Manual (GI) 710.017, detailing the comprehensive procedures for the recording and case management of investigations conducted by the Internal Services Group (ISG) within the Corporate Security Services Division (CSSD). It covers the entire investigation lifecycle, from initial allegation assessment and definition of key terms such as Allegation, Pre-investigation (PRE), and Internal Investigation (INT), through the rigorous process of evidence collection, reporting, and case closure. The manual emphasizes the sensitivity of investigation-related information, outlining protocols for handling confidential data in accordance with Saudi Aramco's policies. Readers will gain a clear understanding of when a violation is deemed recordable, the steps involved in conducting both preliminary and substantive investigations, and the crucial elements of a formal Report of Investigation (ROI). Furthermore, it details the management of company benefits during investigations and provides a visual flowchart of the entire process for enhanced clarity. This guide is essential for ensuring consistent, fair, and compliant investigative practices across Saudi Aramco. Ideal for internal investigators, security personnel, HR professionals, and legal counsel working within large industrial organizations or energy sector companies.
Saudi Aramco GI 299.120 Sanitization and Disposal of Saudi Aramco Electronic Storage
This General Instruction (GI) document, Saudi Aramco GI 299.120, provides comprehensive guidelines for the sanitization and disposal of Saudi Aramco's electronic storage devices and obsolete/unneeded software. It details critical procedures for ensuring sensitive information is securely removed from hard drives, magnetic media, optical disks, memory devices, and communication equipment before they are transferred, repaired, surplused, or decommissioned. The document outlines various sanitization methods, including overwriting, degaussing, and physical destruction, specifying the required standards for each. It also covers the handling of obsolete software and defines roles and responsibilities for all parties involved in the process. This ensures compliance with information security protocols and prevents data breaches. Adherence to these procedures is mandatory to safeguard Saudi Aramco's proprietary data from unauthorized access. Ideal for IT security specialists, data custodians, compliance officers, and IT asset managers working within Saudi Aramco or similar large-scale organizations.
Saudi Aramco GI 20.110 PUBLIC SUPPORT PROGRAM AND BUDGET
This document, Saudi Aramco General Instruction Manual GI 20.110, details the comprehensive framework for the Public Support Program and Budget. It outlines the strategic objectives, scope, and procedural guidelines for developing, processing, approving, and distributing financial allocations for a range of company-initiated projects. Key topics covered include the definition and categorization of Budget Items (BIs), the lifecycle of Expenditure Requests (ERs) from proposal to closeout, and the specific procedures for various project types such as Homeownership, SABG Schools, Outreach Public Service Projects, Government Directed Projects, and Corporate Donations. The document also addresses crucial aspects like responsibilities, reporting requirements, and revisions to the budget, ensuring accountability and alignment with Saudi Aramco's strategic goals. This instruction is designed for professionals involved in financial planning, project management, and budgetary control within Saudi Aramco and its associated entities. Readers will gain a thorough understanding of the policies and processes governing public support investments, enabling them to effectively manage project funding, expenditure, and reporting. Ideal for financial analysts, project managers, budget officers, and accounting professionals working in the oil and gas industry or large corporate environments.
Saudi Aramco GI 20.008 GENERAL ACCOUNTABILITY REPORTING
This document is Saudi Aramco General Instruction GI 20.008, outlining General Accountability Reporting procedures. It details the framework and requirements for reporting on accountability within the organization. The instruction covers key aspects of financial and performance advisory departments' responsibilities, ensuring clear communication and adherence to established standards. It is intended for personnel involved in financial analysis, performance reporting, and overall accountability management within Saudi Aramco operations. By consulting this GI, readers will gain a comprehensive understanding of the reporting protocols and the expected standards of accountability. This knowledge is crucial for maintaining operational integrity and demonstrating compliance. Ideal for financial analysts, performance advisors, and reporting managers working within the oil and gas industry or similar large-scale organizations.
Saudi Aramco GI 850.015 VIDEO PHOTOGRAPHIC AUDIO PRODUCTION AND ARCHIVE
This General Instruction (GI) 0850.015 from Saudi Aramco establishes the official framework and authority for Audio Visual, Photographic, and Audio Production and Archive activities within the organization. It details the purpose, conditions, procedures, responsibilities, and definitions governing the Media Production Division's (MPD) role in corporate messaging. The document emphasizes ensuring the quality, cost-effectiveness, and adherence to corporate brand messaging strategies in all audiovisual and photographic content. It also outlines the procedures for developing, protecting, and distributing such content, as well as maintaining a secure archive of multimedia assets. The GI guides company personnel on proper MPD procedures, covering aspects like content accuracy, data classification, and the use of updated technology and trained staff. It is essential for maintaining a professional and consistent corporate image across all internal and external communications. Ideal for Media Production Specialists, Public Relations Officers, Content Managers, and Archivists working in the oil and gas industry or large corporate environments.
Saudi Aramco GI 1021.000 STREET AND ROAD CLOSURE EXCAVATION , REINSTATEMENT AND TRAFFIC CONTROLS
This document, Saudi Aramco General Instruction Manual GI 1021.000, provides comprehensive guidelines for managing street and road closures within Saudi Aramco's operational areas. It details the procedures for excavating, reinstating roadways, and implementing effective traffic controls. The manual covers essential aspects such as definitions of roadways and closures, purpose and scope of the GI, and clearly defined responsibilities for all involved parties. Key content includes requirements for traffic control devices, general requirements and methods for excavation and reinstatement, and specific guidance on protecting underground utilities. It also outlines various traffic control scenarios with detailed examples and illustrations for different work area conditions and traffic management strategies. This document is crucial for ensuring the safety of personnel and the public, maintaining traffic flow, and guaranteeing proper roadway restoration after excavation or construction activities.
Saudi Aramco GI 610.001 SPECIAL REGULATIONS FOR THE USE OF EXPLOSIVES IN SEISMIC OPERATIONS
This document, Saudi Aramco General Instruction GI 610.001, outlines the SPECIAL REGULATIONS FOR THE USE OF EXPLOSIVES IN SEISMIC OPERATIONS. It provides detailed guidelines for the safe and efficient handling, storage, transportation, and deployment of various explosives and blasting agents commonly used in geophysical surveys. The content covers critical aspects such as magazine security and arrangement, explosives accounting, shotpoint procedures including puffer drilling, surface patterns, and deep hole loading, as well as specific instructions for ammonium nitrate and detonation cord shooting. It also details protocols for uphold shooting and essential clean-up procedures, emphasizing the strict responsibilities of authorized personnel and supervisors. Adherence to these regulations ensures the mitigation of risks associated with seismic exploration activities involving explosive materials. Ideal for seismic geophysicists, HSE officers, explosive technicians, and exploration operations managers working in the oil and gas industry.
Saudi Aramco GI 400.001 QUALITY MANAGEMENT ROLES & RESPONSIBILITIES
This Saudi Aramco General Instruction (GI) 400.001 outlines the specific roles, responsibilities, and inter-departmental interfaces required for effective quality management throughout all project phases. It details the collaboration between the Inspection Department (ID) and Project Management (PM) for project quality planning and execution, particularly for projects where PM acts as the construction agency. The document elaborates on key aspects including purpose, applicability, abbreviations, references, definitions, planning and execution of project quality, defined responsibilities for various roles, project status reporting, and approval authorities. It emphasizes the Project Management's ultimate responsibility for project quality, supported by the Inspection Department's crucial role as part of the project team. This directive is essential for ensuring adherence to Mandatory Saudi Aramco Engineering Requirements (MSAERs), project specifications, and contractual obligations, thereby safeguarding the integrity and quality of Saudi Aramco's construction projects. Ideal for project managers, inspection managers, quality engineers, and HSE professionals working in the oil and gas industry or similar large-scale construction environments.
Saudi Aramco GI 30.001 TRANSACTION DEVELOPMENT GUIDELINES
This document, Saudi Aramco GI 30.001 TRANSACTION DEVELOPMENT GUIDELINES, is a comprehensive General Instruction Manual detailing the procedural framework for corporate transactions within Saudi Aramco. It meticulously outlines the structured processes for Mergers & Acquisitions (M&A), Joint Venture Development (JVD), Divestitures, and Third-Party Projects. The guidelines are organized into distinct phases: Pre-Transaction, Transaction Execution, and Post-Transaction, each with defined Gates, Milestones, steps, sub-steps, and clear roles and responsibilities. This manual emphasizes the critical importance of risk management throughout the transaction lifecycle and references several related control documents. Its detailed approach ensures clarity and consistency in managing complex corporate undertakings, aiming to maximize value and mitigate risks for Saudi Aramco. Ideal for transaction managers, corporate development specialists, legal counsel, and financial analysts working in the oil and gas sector or similar large-scale industrial organizations.
Saudi Aramco GI 6.003 INCIDENT INVESTIGATION
This General Instruction (GI) 6.003 outlines the comprehensive procedures for conducting incident investigations at Saudi Aramco facilities and operations. It details the systematic approach required to investigate all types of incidents impacting people, assets, the environment, or reputation, excluding motor vehicle accidents. The document provides clear definitions for major, moderate, and minor incidents, establishing criteria based on severity, impact, and financial loss. It meticulously describes the formation and roles of investigation committees, the data collection process, and the analysis techniques, with a strong emphasis on identifying immediate and underlying root causes. Furthermore, GI 6.003 guides the reporting requirements, including the preparation of complete and summarized versions of investigation reports, and establishes protocols for disseminating lessons learned and ensuring the implementation of corrective actions and recommendations. This essential guideline ensures a consistent, thorough, and compliant approach to incident management across the organization. Ideal for HSE professionals, safety engineers, and operations managers working in the oil and gas industry.
Saudi Aramco GI 216.600 ACCOUNTING BASIC CODE SYSTEM
This General Instruction (GI) 216.600 from Saudi Aramco details the fundamental accounting code system utilized within the organization's financial accounting framework. It provides comprehensive guidance on the structure, creation, and application of various codes integral to financial reporting and management. The document elaborates on key elements such as the Glossary of terms, the SAP Accounting System, the Chart of Financial Accounts (COFA), Company Codes, Currency Codes, General Ledger (GL) Accounts, Cost Elements (CE), Cost Objects including Cost Centers (CC) and Work Breakdown Structures (WBS), Internal Orders (IO), Profit Centers, and various other SAP Numbering Conventions. It also covers the processes for updating accounts and the coding for accounting reports, offering specific transaction codes for SAP users. This document is essential for understanding the organizational logic and financial data architecture within Saudi Aramco's SAP environment, facilitating accurate financial recording, analysis, and reporting. Ideal for accounting staff, finance managers, SAP system administrators, and internal auditors working within Saudi Aramco or similar large-scale oil and gas organizations.
Saudi Aramco GI 298.006 PRINTING AND GRAPHIC ARTS SERVICES GI NUMBER APPROVED 298.006
This General Instruction (GI) 298.006 provides comprehensive guidelines for the procurement and management of printing and graphic arts services within Saudi Aramco. It details the procedures, responsibilities, and approval levels for all printing and graphic arts requests managed by the Office Services Department (OSD). The document covers essential topics such as scope, general information on available graphic services including composition, typesetting, and artwork design, and specific user and OSD responsibilities. Key procedures for obtaining these services, including ordering through SAP B2B, handling confidential and rush documents, and submitting CRM requests for graphic arts, are clearly outlined. Furthermore, it specifies the approval processes for new and revised forms (SA-1404), publication of items in the Corporate Weekly Highlights (SA-8722), and requirements for materials bearing the Saudi Aramco logo or intended for public circulation. This essential guide ensures compliance with Saudi Aramco's internal standards and efficient service delivery for all printing and graphic needs. Ideal for procurement specialists, administrative assistants, and graphic designers working within Saudi Aramco or similar large industrial organizations.
Saudi Aramco GI 20.161
This document, Saudi Aramco General Instruction Manual GI 20.161, establishes comprehensive guidelines and procedures for the financial analysis and approval of rentals, leases, and charters of equipment and facilities. It details the criteria for determining whether an arrangement constitutes a capital lease versus an operating lease, including specific thresholds for non-cancellable terms and present values. The manual outlines the essential components of financial analysis, such as discounted cash flow evaluations and the calculation of a Lease/Rental Cost Index (LCI), to ensure economically sound acquisition decisions. It also specifies negotiating factors, responsibilities of various departments, and the approval authorities required for these types of agreements. This guidance is crucial for optimizing asset acquisition strategies and managing financial commitments within Saudi Aramco. Understanding these procedures helps in making informed decisions between leasing, renting, or purchasing assets, ultimately impacting the company's capital expenditure and operational efficiency. Ideal for finance managers, procurement specialists, contract administrators, and cost controllers working in the oil and gas industry or similar large-scale organizations.