Document Library
Saudi Aramco GI 207.056 CASH DEPOSITS BY COMMUNITY SERVICES FACILITIES
This General Instruction (GI) 207.056 outlines the official Saudi Aramco procedures for handling and recording cash deposits made by Community Services facilities. It provides a comprehensive guide on the responsibilities and systematic processes required for accurate financial record-keeping of collected funds. The document details critical aspects including daily deposit protocols, guidelines for exceptions and prior approvals from the Treasury Services Department (TSD), the importance of complete bank deposit slips, and the specific accounting entries necessary for reconciliation. It clarifies abbreviations and acronyms relevant to the process and references related instructions, such as GI 53.006 on Custodianship of Company Funds. By adhering to this GI, facilities ensure proper segregation of duties, timely financial reporting, and accurate crediting of income to the correct accounts, thereby maintaining financial integrity and compliance with Saudi Aramco's accounting policies. Readers will gain a clear understanding of deposit requirements, reporting obligations, and the accounting treatment of cash receipts. Ideal for accounting staff, financial administrators, and facility managers working in Saudi Aramco Community Services.
Saudi Aramco GI 3 JOB DESIGN, JOB DESCRIPTION AND JOB EVALUATION
This document, Saudi Aramco General Instruction Manual GI 3, provides comprehensive guidance on the organization's framework for Job Design, Job Description, and Job Evaluation. It meticulously outlines the definitions, objectives, and responsibilities associated with each critical element of workforce structuring. The document details the procedures for preparing accurate job descriptions, including essential components like basic function, scope, principal contacts, principal duties, and minimum requirements. Furthermore, it elaborates on the systematic process of job evaluation, ensuring equitable internal alignment of roles and compensation based on job value and market data. This essential resource serves to standardize how roles are defined, assessed, and managed within Saudi Aramco, promoting clarity, fairness, and efficient human resource management. It guides the creation of a well-defined organizational structure, which is fundamental for effective operational planning, recruitment, and employee development. Ideal for HR professionals, organizational development specialists, compensation analysts, and line managers working in the oil and gas industry or large industrial corporations.
Saudi Aramco GI 850.001 CONTROL OF COMPANY SPONSORED VISITORS
This document is a Saudi Aramco General Instruction Manual (GI) titled CONTROL OF COMPANY SPONSORED VISITORS. It provides comprehensive definitions, detailed procedures, and outlines the interdepartmental responsibilities involved in managing and controlling company-sponsored visitors within Saudi Aramco facilities. The manual covers critical aspects such as the initial sponsorship procedures and approval workflows, the specific services provided by the Visitors Office, and the responsibilities of the emanating office in processing visitor travel. It also details requirements for obtaining visitor identification badges and arranging accommodations and transportation. This instruction is essential for ensuring a secure and organized process for all individuals visiting Saudi Aramco for business purposes, aligning with company policies and operational requirements. The document aims to standardize the visitor management process, ensuring all necessary clearances and arrangements are made efficiently and effectively, thereby safeguarding company operations and personnel. Ideal for government affairs specialists, visitor services coordinators, and security managers working within oil & gas organizations.
Offshore Interview Question-Safety Officer-14
This document is a set of interview questions designed to assess a Safety Officer's knowledge and understanding of crucial HSE practices. It delves into a wide array of topics essential for maintaining a safe working environment, particularly within the demanding offshore sector. The questions cover areas such as preventing slips, trips, and falls, proper use of safety equipment like PFDs and ladders, hazard identification in confined spaces, hot work safety protocols, and electrical safety on barges. Additionally, it addresses emergency preparedness, the importance of inspections, and the critical aspects of risk assessment and control measures. This resource aims to equip candidates with the necessary information to answer common interview queries confidently and effectively. It is a comprehensive guide for aspiring and practicing Safety Officers to solidify their understanding of offshore safety regulations and best practices.
Saudi Aramco GI 150.003 IONIZING RADIATION PROTECTION
This document, Saudi Aramco General Instruction Manual GI 150.003, outlines the minimum requirements for ionizing radiation protection. It details principles of radiation protection, definitions of key terms, specific responsibilities for various departments including Environmental Protection, Preventive Medicine, and Loss Prevention, and sets out clear dose limits for occupational, public, pregnant radiation workers, and educational/training exposures. The instruction also covers essential protocols for radiation incident response, notification, investigation, and reporting, ensuring compliance with Saudi Arabian government regulations and Saudi Aramco's own policies. This comprehensive guide provides critical information for managing the risks associated with ionizing radiation. It details the procedures and responsibilities necessary to protect workers, the public, and the environment from radiation hazards.
Saudi Aramco GI 59.002 PAYMENT AUTHENTICATION
This Saudi Aramco General Instruction Manual, GI 59.002, establishes the official procedures for Payment Authentication within the organization. It details the protocols for authenticating payment authorization letters, authenticated cables, and the secure handling of test keys. The document outlines the process for initiating, verifying, and dispatching payment instructions to ASC, AOC offices, company agents, and financial institutions, ensuring the integrity and security of financial transactions. Key topics covered include the general requirements for authentication, the specific handling of payment authorization letters and telex messages, the disposition of payment documents, the establishment and security of test keys, and the responsibilities of the cable office. This manual is essential for any department or individual involved in initiating or processing payments on behalf of Saudi Aramco, providing clear guidance to prevent unauthorized transactions and financial discrepancies. Readers will gain a comprehensive understanding of the authentication framework, enabling them to execute financial instructions accurately and securely, thereby safeguarding company assets. Ideal for treasury staff, financial controllers, accounting personnel, and compliance officers working in the oil and gas sector or similar large-scale organizations.
Saudi Aramco GI 405.001 CUSTODY TRANSFER OF HYDROCARBON LIQUIDS
This document, Saudi Aramco General Instruction Manual GI 405.001, provides comprehensive policy guidelines and application requirements for the accurate custody measurement of hydrocarbon liquids. It details the procedures and standards essential for ensuring proper accountability, minimizing product loss or gain, and facilitating fiscal documentation during ownership or responsibility transfers. The instruction covers various measurement applications including marine loading/unloading, truck loading/unloading, weigh scales, and air fueling operations, while explicitly excluding product movement through pipelines between specific facilities. It emphasizes critical aspects such as static and dynamic calculations, units of measurement, reference conditions, responsibilities of involved parties, and security protocols for measurement equipment. This guide is crucial for maintaining the integrity of hydrocarbon quantity and quality data throughout the supply chain. Ideal for process engineers, measurement specialists, operations managers, and HSE officers working in the oil and gas industry.
Saudi Aramco GI 2.702 MOVING DRILLING RIGS, HIGH CLEARANCE EQUIPMENT LOADS, OR OPERATING CRANES UNDER OR NEAR POWERLINES
This Saudi Aramco General Instruction (GI) 2.702 provides comprehensive guidelines for safely moving drilling rigs, high clearance equipment, oversized loads, and operating cranes under or near powerlines. It details critical procedures to prevent conductor contact and avoid unplanned power outages, emphasizing strict adherence to absolute limits of approach based on voltage levels. The document covers general requirements, responsibilities, specific protocols for rig moves, crane operations, and moving oversized equipment, including the necessity of work permits, hot work permits, and critical lift plans where applicable. It also includes essential definitions and references to other relevant Saudi Aramco GIs and industry standards like ASME B30.5. Readers will gain a thorough understanding of the safety measures, permit requirements, and coordination procedures necessary to mitigate risks when working in proximity to energized overhead powerlines, ensuring personnel safety and operational integrity. Ideal for HSE professionals, rig supervisors, crane operators, Rigger-I, and project managers working in oil & gas operations or similar industrial environments.
Saudi Aramco GI 70.500 DHAHRAN AREA CONTINGENCY PLAN
This document is the Saudi Aramco General Instruction Manual GI 70.500, detailing the Dhahran Area Contingency Plan. It outlines comprehensive procedures for responding to and managing emergencies within the Dhahran Area, encompassing incident detection, activation criteria, roles and responsibilities, and post-incident actions. The plan covers the Saudi Aramco Incident Command System (ICS), defines emergency levels and activation/deactivation protocols, and details the functions of the Dhahran Emergency Control Center (ECC). It also specifies responsibilities for various departments, including the Fire Protection Department, Dhahran ECC On-Call Personnel, Dhahran ECC Coordinator, and Dhahran Area Incident Managers. The document includes essential supplements detailing ECC members, the incident command chart, and a map of out-of-Dhahran camp facilities. It serves as a critical guide for ensuring operational continuity and safety during emergencies. This plan is crucial for maintaining effective emergency response and business continuity within Saudi Aramco's Dhahran operations. Ideal for HSE Managers, Emergency Response Coordinators, Operations Managers, and Safety Officers working in the oil and gas industry or similar large industrial complexes.
Saudi Aramco GI 150.001 ASBESTOS HAZARD MANAGEMENT
This document, Saudi Aramco General Instruction Manual GI 150.001, outlines comprehensive procedures for Asbestos Hazard Management within the organization. It details the identification, regulation, safe utilization, and proper disposal of asbestos-containing materials (ACM) across all Saudi Aramco facilities and operations. Key topics covered include general policy, methods for determining the presence of ACM, essential employee training requirements, specific work practices for handling and removal, stringent housekeeping protocols, waste disposal procedures, personal protective equipment (PPE) guidelines, and medical surveillance mandates. This instruction is critical for ensuring compliance with national and company regulations, minimizing health risks associated with asbestos exposure, and implementing effective asbestos abatement programs. The document provides clear guidance on hazard identification, risk assessment, and control measures, emphasizing the importance of using asbestos-free substitutes whenever possible.readers will gain a thorough understanding of Saudi Aramco's commitment to managing asbestos hazards, learn the regulatory framework governing asbestos, and be equipped with practical steps for safe operations. Ideal for HSE managers, safety officers, project engineers, and site supervisors working in the oil and gas industry or similar industrial environments.
Saudi Aramco GI 885.001 REMOVAL OF ENCROACHMENTS
This Saudi Aramco General Instruction (GI) manual, GI 885.001, provides comprehensive guidance on the REMOVAL OF ENCROACHMENTS. It details the nature of encroachments, identifies the various sources through which they are discovered, and outlines the systematic procedures to be followed by the Land Affairs Department. The document addresses unauthorized use of Saudi Aramco reserved or deeded lands, covering the entire process from initial detection, including routine inspections and satellite imagery analysis, to resolution. It explains how to create encroachment cases in the SAP-Land Management system, conduct inspections, determine encroachment types, and generate jurisdiction reports. The GI also covers scenarios involving external reporting by government agencies, handling ownership claims, and escalation procedures when complex issues arise. Readers will gain a clear understanding of Saudi Aramco's protocols for managing and resolving land encroachments, ensuring compliance and protecting company assets. Ideal for Land Affairs representatives, HSE coordinators, and legal counsel working within Saudi Aramco or similar energy sector organizations.
Saudi Aramco GI 241.023 OWN-USE DIESEL FUEL
This General Instruction (GI) 241.023 from Saudi Aramco outlines the essential control framework for managing Own-Use diesel fuel. It details the procedures for organizations that consume, store, or transport this vital fuel, ensuring compliance with corporate policies and operational standards. The document thoroughly covers key areas including glossary definitions, purpose, roles and responsibilities, background information on Own-Use diesel fuel, and a comprehensive control framework. It breaks down the diesel fuel process into sub-processes such as planning, forecasting, requesting, ordering, loading, delivery, receipt, consumption, inventory management, accounting, and crucial monitoring and reconciliation procedures. The instruction also specifies requirements for corporate accountability in diesel fuel management. It provides practical appendix examples for monitoring and reconciliation, offering clear guidance on variance analysis and corrective actions. This document is critical for maintaining accurate records, ensuring efficient resource allocation, and upholding financial integrity in diesel fuel operations. Ideal for accounting managers, supply chain specialists, operations supervisors, and HSE officers working in the oil and gas industry, particularly within Saudi Aramco or its contracted entities.
Saudi Aramco GI 299.220 REMOTE ACCESS TO SAUDI ARAMCO COMPUTER SYSTEMS AND NETWORKS
This General Instruction (GI) document establishes the authoritative framework for secure remote access to Saudi Aramco's extensive computer systems and corporate networks. It meticulously outlines the approved connection methods, including extranet, various VPN configurations (End User to Saudi Aramco VPN, Site-to-Site VPN, IP-VPN), wireless access, and remote meetings, detailing the specific requirements for each. The document emphasizes the critical importance of robust authentication, encryption, audit logging, and access restriction principles to safeguard sensitive corporate data. It also defines the responsibilities of users, IT departments, and third parties, covering user agreements, monitoring protocols, and violation consequences. This comprehensive guide ensures that all remote access activities are authorized, protected, and compliant with Saudi Aramco's stringent IT security standards, thereby mitigating risks associated with data breaches and unauthorized system access. Ideal for IT security specialists, network administrators, compliance officers, and information assurance professionals working in the oil and gas industry or similar large enterprises.
Saudi Aramco GI 274.001 INVOICE REPORTING
This document is a cancelled General Instruction (GI) from Saudi Aramco titled Invoice Reporting. It outlines specific procedures and guidelines related to the reporting and processing of invoices within the organization. Although this GI is no longer active, its historical context and the information it contained are now superseded by AIM 707, which covers Payment for Contractors and Vendors. Understanding the past invoice reporting standards can still provide valuable insight into Aramco's evolving financial and operational processes. The document details the specific requirements and formats for submitting invoice information. This information is crucial for maintaining accurate financial records and ensuring efficient payment cycles for services rendered to Saudi Aramco. Readers will gain an understanding of historical invoice reporting practices and the regulatory framework that governed them, enabling better comprehension of current procedures under AIM 707. Ideal for accounting clerks, financial analysts, and procurement officers working in the oil and gas industry or within Saudi Aramco.
Saudi Aramco GI 287.004 PERIOD END COSTING AND FINANCIAL REPORTING ACTIVITY
This document, Saudi Aramco General Instruction GI 287.004, details the essential Period End Costing and Financial Reporting Activity within the organization. It comprehensively outlines the procedures for managing period-end accounting processes, covering critical aspects such as internal management reporting, external financial statement generation, and the classification of costs for accurate reporting. The document delves into the corporate cost structure, SAP accounting system functionalities, budgeting and accountability principles, and the detailed classification of costs for various reporting purposes, including direct controllable costs, support services, and capital allocations. It also explains the month-end costing process, including period costs, depreciation, support service allocations, and capital allocations, culminating in WBS/PMO/IO cost settlements. Furthermore, it elaborates on the calculation of unit costs for products and the process of external reporting through financial statements, including PRO – Hydrocarbon Management and Cost of Sales/Ending Inventory calculations. This guide provides a structured framework for financial accuracy and performance measurement. Ideal for accounting managers, financial analysts, cost accountants, and internal auditors working within the oil and gas industry or similar large-scale operational environments.
Saudi Aramco GI 6.006 LOSS PREVENTION COMPLIANCE REVIEWS
This document, Saudi Aramco GI 6.006, outlines the comprehensive requirements for conducting Loss Prevention Compliance Reviews (CRs) within the Saudi Aramco organization. It details the scope, objectives, responsibilities of various departments including Business Lines, Loss Prevention Department (LPD), Proponent Departments, and Support Departments, and the rigorous procedures for conducting these reviews. The document elaborates on the methodology for assessing compliance with Saudi Aramco's safety management system (SMS), including field reviews, interviews, and documentation analysis. It also specifies the structure and content of the Compliance Review Report and the essential steps for the implementation and tracking of recommendations. This GI serves as a critical guide for ensuring adherence to corporate safety standards, identifying potential hazards, and driving continuous improvement in loss prevention across all organizational levels. Ideal for HSE Managers, Loss Prevention Specialists, Safety Officers, and Compliance Auditors working in the oil and gas industry or similar large-scale industrial environments.
Saudi Aramco GI 1785.001 ONSHORE PLANT EMERGENCY RESPONSE TEAM (PERT)
This document, Saudi Aramco General Instruction Manual GI 1785.001, establishes and outlines the organization, administration, membership requirements, responsibilities, and training for the Onshore Plant Emergency Response Team (PERT). It details the scope of PERT operations, focusing on supporting the Fire Protection Department during actual emergencies and fire drills within Saudi Aramco's onshore plant areas. The document covers essential aspects such as the selection and medical fitness of PERT members, their required personal protective equipment (PPE), and the procedures for responding to incidents. It also addresses training mandates, including a minimum of sixteen hours every six months, and clarifies conditions and rates of compensation for PERT member participation, including monthly incentive payments and call-in pay provisions. This guide is crucial for ensuring a well-trained and organized internal response capability to mitigate risks associated with industrial incidents. Ideal for HSE managers, safety officers, plant operations supervisors, and fire protection personnel working within Saudi Aramco or similar large-scale industrial organizations.
Saudi Aramco GI 207.060 PHYSICAL INVENTORY CYCLE OF FIXED ASSETS
This General Instruction (GI) document, Saudi Aramco GI 207.060, outlines the comprehensive policies and procedures for conducting the Physical Inventory Cycle (PIC) of fixed assets within Saudi Aramco. It details the meticulous process of custody, control, responsibility, and accountability for all capital plant and equipment, specifically as managed within the SAP Asset Management (AM) Module. Key topics covered include a detailed glossary of terms, definitions of crucial concepts like the Asset Dashboard and Custodianship, the scope of assets included in the PIC, and an in-depth inventory verification procedure. The document also clearly defines the roles and responsibilities of various parties, including Custodians and the Projects & Fixed Assets Accounting Division (P&FAAD), and provides essential guidance on accessing both the SAP AM Module and the Asset Dashboard, including required training and access procedures. This instruction ensures the accuracy and integrity of Saudi Aramco's fixed asset register by detailing systematic verification, reconciliation, and updates. Ideal for accounting managers, asset controllers, and financial analysts working in the oil and gas industry.
Saudi Aramco GI 86.011 TANKER VETTING PROCEDURE AT SAUDI ARAMCO PORTS AND TERMINALS
This document is a General Instruction Manual from Saudi Aramco detailing the Tanker Vetting Procedure at Saudi Aramco Ports and Terminals. It establishes the responsibilities and systematic procedures for vetting all nominated tankers that intend to call at Saudi Aramco's port facilities for loading or discharging cargo. The manual covers crucial aspects such as definitions, company policy on safety and environmental protection, detailed vetting procedures, tanker vetting criteria, handling of banned tankers, and pre-berthing inspections. It outlines the roles and responsibilities of various departments and personnel, including the Port Captain, Tankship Technical Support Unit (TTSU), and Harbor Pilots, in ensuring operational safety and compliance. The objective is to safeguard Saudi Aramco's employees, ports, and the environment from risks associated with unsafe or unseaworthy tankers. Readers will gain a comprehensive understanding of the rigorous vetting process, the criteria used for tanker assessment, and the consequences of non-compliance, ultimately ensuring safe and efficient maritime operations. Ideal for Port Captains, Terminal Operations Managers, Marine Superintendents, and HSE Officers working in the oil and gas maritime industry.
Saudi Aramco GI 202.303 CAPITAL ASSETS CLASSES AND SUBCLASSES
This document, Saudi Aramco General Instruction GI 202.303, provides a comprehensive listing and definition of Saudi Aramco's capital asset classes and subclasses. It meticulously details each asset class with its description and further breaks down these classes into specific subclasses, also offering their respective descriptions and definitions. The instruction is structured to ensure accurate categorization and accounting for the company's extensive physical assets, including vital segments such as crude oil facilities, gas and NGL facilities, refineries, and general services plants. It outlines specific coding systems for these assets, essential for financial reporting, depreciation calculations, and operational management. This detailed classification is crucial for maintaining an accurate asset register and supporting various financial and operational analyses within the organization.
Saudi Aramco GI 155.005 HANDLING OF PERMANENT & TOTAL DISABILITY CASES
This document is a Saudi Aramco General Instruction Manual (GI) outlining the detailed administrative procedures for processing Permanent and Total Disability (PTD) cases. It specifically covers the benefits and procedures for both Saudi Arab and Foreign Contract employees entitled to PTD. The instruction delves into crucial aspects such as the definition of PTD, the responsibilities for case coordination, the initiation of actions by specialist physicians and supervisors, and the comprehensive review and reporting processes. Furthermore, it details termination of services, eligibility requirements for PTD benefits from both the Company and the General Organization for Social Insurance (GOSI), and the specific PTD benefits structure for different employee categories. It also addresses industrial PTD cases and policy regarding re-employment of PTD employees. This manual is designed to ensure a clear, consistent, and fair handling of PTD claims within Saudi Aramco, providing essential guidance on entitlements and procedures. Ideal for HR managers, compensation specialists, employee relations officers, and legal counsel working in oil & gas or similar large industrial organizations.
Saudi Aramco GI 286.020 RESPONSIBILITY FOR EXPENSES OF VISITORS AND EMPLOYEES ON ASSIGNMENT
This document is Saudi Aramco General Instruction GI 286.020, detailing the official policy on the responsibility for expenses incurred by both visitors and employees on official assignments. It comprehensively outlines the guidelines for accounting for various types of assignments, including in-kingdom and out-of-kingdom business trips, temporary assignments, secondments, and loan arrangements. The instruction clarifies the financial obligations for travel, accommodation, meals, and other associated costs, differentiating between expenses borne by Saudi Aramco, the host company, or the individual employee based on the nature and benefit of the assignment. It also addresses the expenses related to visitors from affiliated companies, contractor employees, and specific situations like Board of Directors and EXCOM meetings, as well as unusual or emergency circumstances. This detailed guidance ensures clear financial management and accountability for all personnel involved in assignments and visits within the Saudi Aramco operational framework. Ideal for accounting personnel, HR managers, and finance officers working in the oil and gas industry or similar large corporations.
Saudi Aramco GI 216.815 EXPLORATION COSTS
This Saudi Aramco General Instruction (GI) 216.815 outlines the comprehensive framework for the accumulation and accounting of exploration costs within the organization. It details the policy and procedures for managing expenses incurred during the Exploration & Evaluation (E&E) phase, including geological and geophysical (G&G) costs, exploratory drilling expenses, and associated support costs. The document clarifies the application of the successful efforts accounting method, specifying criteria for capitalization versus expensing of exploration expenditures. It also addresses specific considerations for Abu Sa'fah exploration costs and delineates the roles and responsibilities of various departments in managing these financial processes within the SAP system. Readers will gain a thorough understanding of Saudi Aramco's accounting practices for exploration, capitalization rules, WBS account structures, and the financial implications tied to exploration activities. Ideal for accounting managers, financial analysts, and exploration finance specialists working in the oil and gas industry.
Saudi Aramco GI 20.500 EXPENDITURE REQUESTS
This document is Saudi Aramco's General Instruction (GI) 20.500, detailing the procedures and requirements for Expenditure Requests (ERs). It outlines the comprehensive process for authorizing expenditures for Budget Items (BIs) and Master Appropriations, covering key aspects such as purpose, accountability, funding actions, types of ERs, scope, authorization, responsibilities for preparation, cost estimates, and review procedures. The GI defines crucial terms like Business Plan (BP), Capital Program (CP), Budget Item (BI), and Expenditure Request (ER), providing clarity on the financial approval process for projects. It details various types of ERs, including fixed-scope ERs, annual appropriations, and master appropriations, along with procedures for amendments, supplements, redefinitions, and partial cancellations. Furthermore, it addresses the handling of plant transfers and retirements and lists related instructions and Saudi Aramco manuals essential for compliance. Understanding these guidelines is critical for ensuring accurate financial planning, robust project execution, and adherence to Saudi Aramco's internal controls and approval authorities. Ideal for Financial Analysts, Project Managers, and Budget Officers working in the oil and gas industry or large-scale industrial organizations.